Updated March 7, 2022
301 Credit Hour Definition
301.1 A credit hour signifies 45 hours of student time involvement per semester per course credit hour. This may consist of 15 hours of lecture and 30 hours of preparation; 45 laboratory hours with no outside preparation; 15 hours of lecture and 30 laboratory hours; or other combination of lecture, laboratory, and preparation to 45 hours.
301.1a One credit for directed study and/or independent study will be awarded for the equivalent of forty-five 50 minute sessions of student academic activity.
301.2 Honor points signify the quality of a student's performance for each credit hour in courses graded A through F. The number of honor points awarded per credit hour will vary from 4.0 to 0.0, depending upon the final grade earned in the course. The number of honor points is multiplied by the course credit hours to calculate the honor points earned in that course. The sum of the honor points earned is used in calculating the semester and cumulative indexes. (Note: 302.1 and 304)
302 Grade Designation
302.1 The following grade designations will be used:
|F#||0||Failure due to academic dishonesty|
|S||0||Passing-not included in index|
|E||0||Incomplete (See Sec. 302.2)|
|G||0||Withdrew or took leave of absence from college while passing|
|H||0||Withdrew or took leave of absence from college while failing|
|N||0||Grade not yet issued|
|Q||0||Course taken on non-credit basis|
|W||0||Dropped from course by instructor (See Sec. 502.9)|
|*||0||This symbol with a grade designates a developmental/remedial course.|
302.2 A grade of E is a temporary designation that indicates incomplete work due to circumstances beyond the student's control. It shall not be issued when the student fails to meet requirements due to his/her laxity.
302.3 A grade designation of E will automatically be changed to F by the registrar if not removed during the next semester. A grade designation of E may not be changed to an N grade. A student with an E grade for a course needed to meet degree requirements will not be eligible to graduate.
302.4 Use of N Grade
- N grades will be assigned by the Registrar if a letter grade (A-F) is not issued by the instructor by the published grade deadline.
- A student with an N grade for a course needed to meet degree requirements will not be eligible to graduate.
- A grade designation of N will automatically be changed to F by the Registrar if a grade change is not submitted by the instructor during the following semester.
302.5 A maximum of one open elective course may be taken for a grade of S or U each semester at the student's option with his/her department chair's approval. Such a selection will be made at the time of registration for the course, and conversion of the letter grade (A-F) will be made by the registrar, using the following scale:
- Grades of A through D will become S.
- Grade F will become U. An "open elective course" as referred to in this section is any course not specified in the student's program by name or subject area. This regulation does not apply to programs in Applied Technology, which have no provision for "open elective courses."
303 Grade Changes
303.1 A grade may be changed by the instructor of the course in which the grade is given. After one full semester has elapsed, any grade change must have the approval of the instructor's department chair. The registrar will notify the department chair(s), in which department student is enrolled and in which department the course is taught, of the grade change.
303.2 Upon graduation, grades in courses used to complete degree requirements can not be changed except in cases where 303.1 applies. Further, such courses can not be repeated or transferred, thereby changing the student's grade point average.
304 Calculating Index
304.1 Only courses completed at this college for which a grade A through F is earned will be used in computing a student's index. All other grade designations will appear on the student's permanent record, but will not be used in calculating index.
304.2 The semester index shall be calculated by dividing the total honor points earned by the total credit hours completed in that semester as specified in Sec. 304.1.
304.3 The cumulative index shall be calculated by dividing the total honor points earned by the total credit hours completed at this college as specified in Sec. 304.1.
304.4 Upon transfer from one program to another, grades for courses which are not transferred shall not be used in calculating the cumulative index. (See Sec. 305.3)
304.5 When a course is repeated, the credit hours shall be used only once, and the honor points corresponding to the highest grade earned shall be used in calculating the cumulative index. If the course cannot be repeated because it has been deleted or the department has revised the program requirements, a course of similar content may be taken in place of the original course and recorded as a "repeat." Such course substitutions must have the approval of the student's department chair and the course department chair.
305.1 Transfer credit procedure shall be initiated in the Student Records and Financial Services Office.
305.2 Evaluation of transfer credit from another institution shall be made for matriculated students by the department chair or designated appointee(s) in whose department the student is enrolled using the following grades:
- Courses passed with a grade of C or better, or with a grade of S or P, will be considered for transfer subject to the requirements of the degree program.
- Credit will be given for courses passed with a grade of C- if the overall index of the courses being transferred from that institution remains at 2.0 or higher.
- Credit hours granted will be equivalent to the corresponding course hours in this college. Partial credit may be granted with the approval of the department chair in whose department the course is offered.
- Transferred credits from other institutions will not be included in the calculation of indexes.
- Upper level academic credit will not be granted for courses deemed lower-level at the sending institution without documented approval of the course department chair.
- Courses passed with a grade of D or better will be considered for transfer if earned as part of an awarded degree toward an ASC degree completion program. (Healthcare Management, Technology Management & Construction Supervision.)
305.3 For internal transfers - degree program changes - within the College, evaluation of transfer credit shall be made by the department chair or designated appointee(s) in the department to which the student is transferring into.
All grades, including F's, for courses taken in the previous major will be used in the GPA calculation in the new major. Course grades of F and D taken in the previous major can be excluded from the GPA as of the date of degree program change with the following stipulations:
- Liberal arts and general education courses explicitly required in the new degree program cannot be excluded.
- Liberal arts and general education courses NOT explicitly required but useable can be excluded if they are substantially above the level required for the new degree.
If the student has already completed a degree at the College, no grades that were earned for that degree can be excluded from the student's academic transcript during the transfer evaluation.
305.4 Transfer from one degree program to another requires consultation with the department chair of the department in which the student is registered as well as approval of the department chair of the department to which the student wishes to transfer. Such changes must be processed by the end of the fourth week of classes for the current semester. Changes after the fourth week will be effective for the subsequent semester.
305.5 A student may satisfy degree requirements by taking courses at another college and transferring no more than 12 credit hours within a seven-year period after leaving this college. This transfer program should have prior written approval by his/her department chair. Courses transferred in this manner may replace comparable courses already taken at this college, thereby removing such courses from the calculation of index.
306 Challenge Credit
306.1 A challenge credit is a request by a matriculated student to take an examination for course credit in a subject in which he/she has competence. The challenge must be approved by the department chair or designee in which the course is offered. A student may not challenge a course for which he/she has already earned a final grade at the college.
306.2 In order to receive challenge credit, the challenger shall successfully pass a comprehensive examination as determined by the chair of the department in which the course is offered.
306.3 Tuition charges and/or examination fees for challenges will be determined by the academic department. Recording fees will be charged by Student Records and Financial Services.
306.4 A grade of P shall be given upon successful completion of a challenge. The grade shall be treated as transferred credit in meeting graduation requirements and will not be counted toward residency requirements, full-time status or included in the calculation of index.
307 Proficiency Examination Credit
307.1 College credit for NYS Proficiency Examinations, College Level Examination Program (CLEP), Advanced Placement Examinations, and other proficiency examinations shall be treated as transferred credit in meeting graduation requirements.
307.2 Such credit will be based on the following rules:
- No more than 30 credits required for an associate's degree will be granted.
- Credit for successful examination performances is based on a minimum test grade of C or a grade which is equivalent to a C, such as a 3 on Advanced Placement.
- Credit may only be granted after the student has matriculated at this college.
- Credit is given only for subject matter that could normally be transferred from this institution.
- Evaluation for proficiency examination credit is performed by the chair of the department in which the subject related to the examination is offered.
- Credit for Proficiency is not counted as residence credit required in regulation 201.7.
- No fee will be charged for services performed by the college in regard to these proficiency tests.