The cross-registration policy is intended to address one or more of the following objectives: (1) strengthen a student’s academic program by including a course or courses not taught by the home institution; (2) resolve a course scheduling conflict that delays timely program completion; or (3) utilize existing faculty, facilities, and resources more efficiently.
How to Process Your Cross-registration
- Seek advisement on the courses you wish to take. Consider whether or not they meet degree requirements.
- Print the Rochester Area Colleges (RAC) form for RAC member institutions or the SUNY form for remaining SUNY colleges.
- Obtain the signature of your academic advisor/chair/dean (discretion of home institution).
- Obtain the signature of the appropriate official at the home institution responsible for cross-registration (Registrar, Student Accounts, etc.).
- Obtain the signature of the appropriate official at the host institution responsible for cross-registration (Registrar, Student Accounts, etc.).
- Complete any required application forms for the host institution.
SUNY Cross-registration Student Guidelines for Full-Time Undergraduate Students (fall and spring)
Home institution is the institution where you are matriculated. Host institution is the institution you are seeking to take additional courses with.
- You must be a full-time matriculated undergraduate student at your home institution in order to waive tuition at the host institution.
- You are limited to six (6) credits of undergraduate cross-registration coursework per semester (exceptions to this policy must be approved by the home institution and additional tuition and fees may apply).
- You must have the approval of both the home and host institution. You are responsible for ensuring that the course(s) you register for meet the requirements of your degree. If you change your major/minor, the courses you cross-register for may no longer count toward degree requirements.
- Please note: even if you have the permission of the instructor or have satisfied all pre-requisites/co-requisites necessary for enrollment at the host institution, you must still complete the registration process through the appropriate office at the host institution to be considered officially registered in a course.
- Registration dates and deadlines vary by college. You are responsible for contacting the host institution for registration related dates and deadlines and determining which office(s) are responsible for signing your form.
- You will be responsible for the attendance and academic requirements of the course even if home and host calendars do not coincide.
- Your signature on the cross-registration agreement is considered approval for the host institution to automatically release grades/transcripts to your home institution at the end of the semester.
- Enrollment changes may impact your eligibility for financial aid for the current term and/or future terms, (e.g., dropping below full-time). Please consult your Financial Aid Office regarding academic eligibility for financial aid, including satisfactory academic progress standards.
- You are responsible for notifying the appropriate offices on both campuses if you withdraw from a course(s) (Registrar, Student Accounts, Financial Aid, etc.). Failure to do so can result in a failing grade at the host institution.
- Your signature on the cross-registration agreement indicates your agreement to abide by all regulations imposed by the host institution (parking, attendance, library rules, etc.). In addition the host institution may apply rules and regulation to incoming students as it deems necessary (e.g., restrictions on classes based on seat availability). Be sure you are aware of those rules before you cross-register.
- Home institution students have priority for all courses at the college or university, so popular courses may be closed to cross-registrants because of space limitations.
- Mini-semester, Winter Term, and Summer Session are not covered by the Cross-Registration agreement.
- All course-related fees and/or tuition are the responsibility of the student.
- Please be advised that if you drop below full-time at your home institution, you will be liable for tuition at the host institution.
- Any Health Center (immunization/records/physical exam, etc.) requirements must be met at both institutions, even if they differ.
- Students that cross-register at community colleges: You must file residency documents at the host institution. This means you will need to provide the community college a certificate of residency (must be obtained from the county of you permanent residence).
- Registration is the responsibility of the student. You must check with the host institution to confirm how they plan to process your form, enrollment, and any necessary additional information or paperwork required to complete the enrollment process.